Title: Book-keeper

Location: Villages (Schemes where appropriate)

Responsible to: Manager

This is a summary of the job description

Overall Aim of the Job:

The role of the Book-keeper involves providing a service to both the administration of the Scheme/Village and interest groups. You will need to be a friendly person who is flexible in the working environment and accurate with money handling, banking and book-keeping.

Key Responsibilities:

• Handling of money, receipting and banking

• Organisation of a box office for trips and entertainment purchases

• Reconciliation of accounting systems for all interest groups, bar, café bar, shop, activities

• Check with interest groups that their accounts balance monthly and liaise with interest group staff facilitator

• Organise presentation of accounts to groups monthly and the Scheme/Village quarterly

• Calculation of quarterly income and deduction of 15% management fee from interest groups and bar, café, shop and any other activity groups

• Liaise with the Finance Team at Head Office and copy the accounts to ensure the deduction of 15% to other budget heads

• Reconciliation of meal income, to receipts, banking of income and maintaining accounting system to ensure target income is highlighted and informing the Head Chef of catering targets and actual

• Banking of all income against receipt journal and copy of journal sent to Finance Team at Head Office every other day

• Issue of petty cash, maintaining petty cash accounts with receipts.  Balance of petty cash weekly

• Refill cash machine on site invoices

• To stamp code all invoices once receipt of goods are cross-checked for managers or administrators authorisation

• To ensure all expenditure is entered into each budget head accounting system

• To monitor expenditure against budget target and make Manager aware immediately of any overspend

This post is subject to a satisfactory medical clearance, CRB disclosure, two written references and Home Office right to work Clearance.